Timeline to apply for financial aid

Timeline to Apply For Financial Aid

Financial aid forms must be filed each year the student is in college. This applies to graduate school too. Check your schools' websites to see which financial aid forms are required. You can be sure that the FAFSA will be required for every school, but there may be additional forms, such as the CSS Profile, as well.

The FAFSA (Free Application for Federal Student Aid) is open on October 1 each year. Families are encouraged to submit the form as soon as possible after the deadline.

Here is a blog post regarding timing of filing the FAFSA:

https://www.bankrate.com/loans/student-loans/fafsa-deadlines/

After you have submitted your FAFSA, the US Dept. of Education will process your information within 3-5 business days, and send you your Student Aid Report which will show your Student Aid Index (previously called your Expected Family Contribution). The information on your FAFSA is sent to the colleges you indicated who will then create a financial aid package. For additional information, please see: https://studentaid.gov/help-center/answers/article/next-steps-after-submitting-fafsa.

Essential Information for families applying for financial aid in 2022 for students attending college in the fall of 2023 by Jeff Levy.*

October 1 is the first day families can access, complete, and submit the 2023-2024 FAFSA and CSS Profile. Anyone logging in sooner will be completing forms for the wrong school year. But September is the month families need to begin thinking about the pros and cons of applying for need-based aid, and to gather the information they will need to successfully navigate this process should they decide to apply.

Here are some of the most important things families will need to know:

For current seniors and transfers applying to college for the 2023-2024 school year, the family’s 2020 tax returns will be required. Be sure these have already been submitted and processed.

It is the student’s FAFSA and CSS Profile, not the parent’s, though often adults complete these forms on the student’s behalf.

It is best for students to begin the process by creating their Federal Student Aid ID. This is their digital fingerprint associated with their name and email address. Here is where they should go to create their FSA ID: https://fsaid.ed.gov/npas/index.htm

Anyone else who expects to access the student’s FAFSA must create their own FSA ID as well, but only after the student has created theirs. If the student is less than 18-years-old, the parent will need to cosign the FAFSA and will therefore require their own FSA ID.

After the student has created their FSA ID, their FAFSA can be started here: https://studentaid.gov/h/apply-for-aid/fafsa

About 150 institutions also require the CSS Profile. The list of institutions is here, but it is always best to verify with the institution itself: https://profile.collegeboard.org/profile/ppi/participatingInstitutions.aspx

Often within a few hours of submitting the FAFSA, the student will receive an email that it has been successfully processed. Within a few days after that, they will receive another email containing instructions on how to access their Student Aid Report (SAR). The SAR contains a crucially important number—their Expected Family Contribution (EFC). Parents overseeing the process should tell their children to forward all Department of Education emails to them, which may also include requests for further verification and documentation.

When beginning the FAFSA, best practice is to select the IRS Data Retrieval Tool (DRT). This will automatically populate many of the FAFSA’s questions directly from the federal tax returns, making completion much simpler. Under recent Department of Education guidelines, these populated fields are shielded from the filer, though the financial aid offices will be able to view the numbers. If the DRT is not selected, financial aid offices will most likely request further verification from the filer that the numbers they have entered actually agree with their tax returns.

In certain circumstances, a filer will be ineligible to select the DRT. Here are the rules: https://studentaid.gov/help/irs-drt-eligibility

In cases of separation, divorce, and non-traditional families, it may be unclear who should be listed as the parent on the FAFSA. Here are the rules: https://studentaid.gov/resources/fafsa-parent-text

Many colleges will ask on the college application if the student expects to apply for need-based aid. It is important that the answer be accurate and truthful. If the student selects “no” and the college receives the FAFSA (and CSS Profile), one of three things may happen: 1) the college contacts the student to clarify whether or not they’re actually applying for need-based aid, inconveniencing an already overworked financial aid office; 2) the college doesn’t contact the student and processes the forms assuming the student is applying for need-based aid; 3) the college doesn’t contact the student and assumes the student is not applying for need-based aid. The student would still be eligible for federal aid (typically student loans and Pell Grants), but may be ineligible for institutional grants, typically the largest source of need-based aid. So it’s best to answer this question accurately the first time and not play games.

Since these forms are typically submitted once, listing all colleges, it is crucial that they are submitted before the earliest financial aid deadline. If a student is applying in the early decision or early action round, that could be as soon as November 1.

It is the student’s responsibility, not the consultant’s, to know their financial aid deadlines. But it is the consultant’s responsibility to tell the family during the month of September that they need to learn these deadlines and not miss them. Missing a financial aid deadline can seriously jeopardize a student’s eligibility for aid.

A few institutions require the FAFSA, and possibly the CSS Profile as well, to be considered for merit aid. There is no trusted or curated list of these schools. It is the student’s responsibility to learn from the school’s website or directly from the admission office if they require any additional forms for merit aid consideration.

For families who do not want to apply for need-based aid but do want to make use of the federal student loan program, the FAFSA will need to be submitted. My recommendation for these families is to check “no” on the college application asking if the student expects to apply for need-based aid, to deposit at the school of their choice by May 1, and then to submit the FAFSA letting the financial aid office know that it was submitted for the purpose of federal student loans only. This way, there is no confusion over whether the student is, or is not, applying for need-based aid.

For those families who are applying for need-based financial aid, the annual limit of federal student loans is usually included in the financial aid award, though a few schools have replaced these with additional institutional grants. For dependent undergraduate students, these limits are $5,500 for freshmen, $6,500 for sophomores, $7,500 for juniors, and $7,500 for seniors. For those taking longer than four years, this $27,000 4-year total undergraduate loan limit is increased to $31,000. For those borrowing for the current school year, the interest rate is 2.75% and fee about 1%, making this the first loan program to go to for those who want to borrow.

* With thanks to Jeff Levy of Big J Educational Consulting for this timeline and information!